Records & Registry Officer
The person who makes sure every official document is received, dated, filed and findable — the legal memory of the administration.
Bachillerato or higher vocational entry: administrative and case-handling work across every department. What does this group mean?
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- Typical pay
- €19k–€31k
- Usual education
- Vocational (FP) or secondary + competitive exam
- Outlook
- Changing rather than shrinking — digital records mean more work on archiving systems, not less.
A day in the life
You register incoming documents, stamp and timestamp them, and make sure deadlines start counting correctly. You digitise older files, respond to requests for certified copies, and help colleagues track down a file from six years ago that suddenly matters.
Ways in
- FP in administration or documentation, then the C1 exam
- Internal transfer from a general administrative post
- Library and information science degree for archive specialist roles
What to study at 16
The subjects you choose for the final years of secondary school can shape which degrees, exams and careers are easiest to reach. This is about choosing courses, not choosing a school.
Spain
Bachillerato de Humanidades y Ciencias Sociales
Portugal
Ciências Socioeconómicas
Italy
Liceo classico / scienze umane
Netherlands
Profiel Economie & Maatschappij
Austria
AHS Oberstufe
Belgium
ASO – General secondary
Exams you'll need
The gates between you and this job, and when each one comes.
Browse all examsSkills that matter
Places that hire for this
Administração Pública Central (Portugal)
Vacancies are published in the Diário da República and on the Bolsa de Emprego Público.
Administración General del Estado
Recruits through public competitions across administrative and technical grades.
Agencia Tributaria (AEAT)
Recruits through public competitions across administrative and technical grades.
Ajuntament de Barcelona
Recruits through public competitions across administrative and technical grades.
Ayuntamiento de Madrid
Recruits through public competitions across administrative and technical grades.
Ayuntamiento de Sevilla
Recruits through public competitions across administrative and technical grades.
Ajuntament de València
Recruits through public competitions across administrative and technical grades.
German Federal Administration
Recruits through public competitions across administrative and technical grades.
Comunidad de Madrid
Recruits through public competitions across administrative and technical grades.
EU Institutions (EPSO)
Recruits through public competitions across administrative and technical grades.